Calendar Options

General Options


Calendar Options allows us to set various preferences for the Calendar on our site.

In the General Options section we can decide whether the web editor is switched on for our Event Descriptions.  If we switch the toggle on, we will have access to all the formatting options we see on a web page, when we add our Detailed Description.  This means we can format the text, add links and images, just as we can on a page of our site.

Switching on Enable Search within Calendar, will add a search bar to our Calendar page.  This allows visitors to the site to search the Calendar events using specific words or phrases.

The Calendar Heading is the header text that will appear at the top of our Calendar page

‘Add introduction text to appear at the top of the calendar’, allows us to add some introductory text at the top of our Calendar page.


Event Submission


If we switch on the toggle alongside ‘Allow visitors to submit events’, a ‘Submit Event’ button will appear at the top of our Calendar.  Visitors to the site will be able to click the button to submit their event to be added to the Calendar.

If someone needs to be notified when an event is submitted from the website, we will need to add an email address to the ‘Notification email address’ field.  Once an event has been submitted, they will receive an email to let them know, they can then log in to Global Office and accept, or reject, the event.

We can restrict who is able to submit events by selecting an option alongside ‘Who can submit events’.  If we select Members, then only logged in members of the site will be able to submit events.  If we select Everyone, then any visitor the site will be able to submit events.  This will only be available if our site has the members area, which is available at an additional cost, otherwise this option will not appear.

In the Add submission introductory text section, we can add some text that will appear at the top of the event submission form.


Calendar Appearance


By default, the calendar will be set to Text Only, which displays the grid calendar on our website.  There is only one option associated with the Text Only calendar which allows us to choose whether the end time of events is shown on the calendar.

We can choose to use the Graphical Calendar, which gives us many more layout options.

We can choose the number of columns we would like our events to use, between 1 and 3 columns.

We can then select the layout of the events, whether we would like the image to be above or to the side of the text, and whether we would like to include the event Summary, or not.  If we select the single column option, we are only able to choose from the 2 options that put the image to the side of the text.

Next we can select the Number of rows to show initially.  This determines the number of rows of events that will appear on the Calendar page, before the More Events button is displayed.

We can also choose to Show future events only.  This will mean that events before today won’t appear on the Calendar page for visitors to our site.  There will be a Past Events button that appears, so that any events from earlier in the month can still be viewed.




If we choose to use the Graphical Calendar, we will also see a Formatting section in the Calendar Options.  This section allows us to set the Font, Font Size, Font Colour and Line Height for the Date, Time, Name and Summary in the Graphical Calendar.  We can see a preview of our changes on the right hand side of the page, this gives us an idea of what an event will look like on our Calendar page.


Default Images


In the Default Images section we can see what has been set as the default image for our calendar events, this is the image that will be used by the Graphical Calendar, if we don’t set a specific image for the event.

Default Images are set in Design Options in the Design Builder, which we can access by clicking the link in the Default Images section.



We are able to add Tags to our Calendar events which visitors can then use to filter the events in the Calendar.  Tags need to be created, and assigned to the Calendar, in Settings, before we can add them to our events.  Switching on the ‘Use tag colours’ toggle will show a coloured circle, relating to our Tags, on any tagged events.

We also have an option to add location maps to our events.  Locations will need to be set up in Calendar Locations.  If we switch on the ‘Enable location maps’ toggle, a map will be included in the Event Description, if we add a Location.


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